General Ledger code

This field is enabled when Paying = "No".

Enter the applicable Contra-GL code. The General Ledger code is used to export allowance information into General Ledger software.

General Ledger codes usually have a one-to-one relationship with a cost centre code. Every allowance transition has a cost centre and the cost centre is associated with a GL code. In non-paying allowances, the GL code is used for the contra (reversal) transaction in the General Ledger. Deduction transactions do not have a cost centre, but each deduction code is associated with a GL code.

You can use wildcards with GL codes for reporting purposes only. When you run a report, PayGlobal derives GL codes from the following sources:

• Cost centres attached to allowance transactions.
• Allowance codes for non-paying allowances for contra GL transactions.
• Deduction codes for deduction transactions.

You can use deductions to associate GL codes with awards, pay periods and internal companies. When you run a report, PayGlobal looks for a GL code in the following order:

• Deduction associated with the award
• Deduction associated with the pay period
• Deduction associated with the internal company
• Deduction.

If the GL code uses wildcards, then PayGlobal evaluates it against the GL code associated with the deduction. For example, if the award deduction’s GL code is ****5648, and the deduction’s GL code is 1234****, then the resultant GL code is 12345678. PayGlobal uses a similar process to derive the contra GL code for non-paying allowances, except the GL code is associated with the allowance.

Non-paying allowances require codes for the paying GL and the reversal of the paying GL. PayGlobal derives the codes as follows:

• Paying GL code from the transaction cost centre’s GL code (no wildcards applied, not available or applied though cost centre wildcards).
• Non-paying GL (contra) code from the allowance code evaluation, which allows wildcards.

Topic: 13229