Generate Timesheets

Employees do not have access to their timesheets until the Timesheet Admin generates a timesheet period for them. 

You have the following options for generating timesheets.

• Quick generate

  beside the Not generated link.

• Generate To generate timesheets for all employees, click the generate icon timesheets for multiple employees

  

  	Click the Not generated link.
  	Click the checkboxes for the required employees. Alternatively, click the top checkbox to tick all of the checkboxes and then click the checkboxes for the employees that you do not want to generate timesheets for.
  	Click Generate selected.

• Generate timesheets for one employee
  1. Click the Not generated link.
  2. Click the generate icon beside the required employee.

     New employees
     If a timesheet settings record is attached to a new employee after you have generated all timesheets, the Not generated link appears for that employee.
     

When you generate timesheets, ESS creates timesheets for the selected employees based on each employee's timesheet settings. If an employee's timesheet settings use their roster, then the timesheet is populated with their roster information.

• ESS creates a timesheet workflow item for each employee attached to timesheet settings records. Terminated employees are excluded.
• A Timesheet item is created in the employees' Active Items with Status = "Not submitted".
• The background of the cell changes to the "In progress colour" (blue in this example) and links appear that show the status of the timesheets.

  This example has 3 timesheets. All 3 timesheets are "Not submitted".

  

  When employees start completing their timesheets, the statuses are updated. The example below has 3 timesheets: 1 is "Not submitted", 1 is "Submitted", and 1 is "Approved".

  Click a link to view the timesheets in a specific status.

  

  Note: The cell for a timesheet period that has no employees attached is blank and does not display any links.

Topic: 36993