Editing a Leave Request

Can employees edit and delete their own requests?
Employees may be able to edit or delete their own leave request that you have already approved. Your Self-Service Administrator sets the functionality that employees can use. If employees cannot see the edit or delete icons after you have approved their leave, then they must contact you and ask you to change or delete the request for them.

Neither you nor your employees can change or delete a leave request if:

• part or all of the request is paid (the Units requested value is not the same as the Units outstanding).
• part or all of the request went into a future roster period (with module “F”) and the roster period is now open.
• part or all of the request is in a period that has an approved timesheet or an approved timesheet day.
• your payroll person entered the request in PayGlobal on behalf of the employee.

If you want to change or cancel an employee's leave after part or all of the leave request is paid, then you need to contact Payroll.

The following example explains how to edit an employee’s leave request (for full or partial leave requests).

1. Click the Edit icon for the relevant leave request.

   The employee's leave request appears.

   

   The original leave request opens.

2. Update the required details, such as the leave reason or leave dates.
3. Click Submit.

   When you submit the request, the following processes occur.

   • ESS checks to ensure that you can still edit the request. If you cannot, then an error appears.
   • The original leave record is deleted from the PayGlobal database.
   • The new leave record is created and written to the PayGlobal database.
   • A new history event is added for the leave request workflow unit.

     In Active Items, when you click the History link for the original leave request, you will see the history event with Action = “Edited”.

   • The employee is notified by email that you have edited their leave request.
   • If the request was approved, then it remains in the Approved leave section on your Requests tab.

Topic: 35499