Close Manual Pay

This topic shows how to close a manual pay.

You are in the main window.

1. Navigate to Payroll | Close Pay.
2. Double-click Close Pay.

   The Processed Pay Sequences form appears.

3. Click the checkbox for the manual pay.

   

4. Click OK.

   The Payroll Accumulator Periods form appears.

5. Check the accumulator periods.

   Important: You cannot change accumulators in the Payroll Accumulator Periods form.

   

   You should always check accumulators when you close a manual pay to ensure that your reports are accurate.

   If the manual pay had the same accumulators as a closed standard pay that you had run reports on, then you would need to run the reports again to include the manual pay.

   If these accumulators were incorrect, you would have to click Cancel, open Transaction View, select the pay sequence, and then press Ctrl+A to edit the accumulators. After you corrected the accumulators, you would use the Process Pay command to apply the accumulators to all employees in the pay.

6. In this example, the accumulators are correct so click OK.

   A Closing Pay Procedures progress bar appears followed by an audit log Confirm message.

7. Click Yes to view the log.

   You have successfully closed the manual pay.

   PayGlobal

   PAYROLL CLOSING PROCEDURES Audit Log

   TREETOP LIMITED User:SUPER

   Started on Wednesday, August 7, 2013, at 12:55:57 PM Ver:4.9.0.0

   --------------------------------------------------------------------------------

   1

   2

   3 Pay Sequence # 2 closing procedures COMMENCED

   4

   5 IntegrityOk started - 12:59:04 p.m.

   6 IntegrityOk ended - 12:59:04 p.m.

   7 MastUpdate started - 12:59:04 p.m.

   8 TransCurrentMaster - Total records : 4

   9 TransCurrentMaster - Insert records : 4

   Etcetera

   42 Pay # 2 SUCCESSFULLY closed

   43

   44 This manual pay is now CLOSED. You should now print a

   45 final copy of the pay period calculation listing, and print your

   46 payslips. If you have not completed your direct credit procedures,

   47 you should do so now. It is recommended that you also print a

   48 pay sequence detail report for this period.

   49

   50

   51 FinaliseSeq ended - 12:59:07 p.m.

   52 RebuildAccumulators started - 12:59:07 p.m.

   53 Searching for Pay Sequences for pay period W

   54 Marking New Pay Sequences

   55 Evaluating Accumulator Definitions

   56 Checking for accumulator resets

   57 Evaluating Employee Accumulator Definitions : 12:59:07 p.m.

   58 Evaluated Employee Accumulator Definitions : 12:59:07 p.m.

   59 Updating Accumulator Employee YTDs - 12:59:07 p.m.

   60 Updated from Paysequence # 2

   61 Updated Employee Accumulators - 12:59:08 p.m.

   62 RebuildAccumulators ended - 12:59:08 p.m.

   63

   64 EmployeeHistory updating - 12:59:08 p.m.

   65 Updating EmployeeHistory Pay Sequence #2 - 12:59:08 p.m.

   66 Updated EmployeeHistory Pay Sequence #2 - 12:59:08 p.m.

   67 EmployeeHistory updated - 12:59:08 p.m.

   --------------------------------------------------------------------------------

   Number of lines : 67 Filename : Payroll_Closing_Procedures__SUPER_65C.TXT

   Completed on Wednesday, August 7, 2013, at 12:59:08 PM

   --------------------------------------------------------------------------------

8. Press Esc to return to the main window.

   Note: If you have a manual pay and a standard pay for the same period, and you close the manual pay before the standard pay, then the status of the manual pay will still be "open" because the standard pay is the parent. You cannot close a standard and a manual pay for the same period at the same time.

Topic: 39231