Generate Passwords for a Group of Employees

The following procedure explains how to use a query to assign and email passwords to a group of employees.

Note: If employees do not have an email address in their employee record, then you cannot use this procedure. You need to advise them of their password by phone or in writing. Employees may be able to generate their own passwords by using the First time user function in ESS.

You are on the main PayGlobal window.

1. Navigate to Administration.
2. Double-click Set Self-Service Passwords.

   The Set Self-Service passwords box appears:

   

3. Click Generate.

   The Select an employee query window appears.

4. Double-click a query that defines a group of employees. For example, you may have a query to view only current employees in a specific work area.

   The Send To… box appears.

   

5. Click the Work E-mail radio button.
6. Click OK.

   The Set Up Email Template box appears.

   

   You can use email template tags to insert corresponding information from the employee record.

   The following tags are available:

   <<FirstNames>>, <<LastName>>, <<PreferredName>>, <<UserName>>, and <<Password>>

   Note: PayGlobal saves the content and layout of the email template every time you update it.

7. Click OK.

   An Audit log Confirm box appears.

8. Press Enter or click Yes to view the log.

   The log lists employees who will receive the email message.

9. Press Esc to return to the Set Self-Service passwords box.
10. Click Close to return to the main window.
11. Navigate to Local Folders | Outbox.

    Check that the e-mails are saved in the Outbox.

    

12. Click Send and Receive to send the e-mails.

Topic: 30174