Generate Password for One Employee

Use this method when you need to set up a new employee for ESS.

You also use this method to generate a specific password for one or two employees for testing purposes. To set up a test employee, change the employee’s email address to your own and then use the following procedure. A test employee allows you to log on as a specific employee and then check whether your configuration and security are set up correctly.

Note: If employees do not have an e-mail address in their employee record, then you cannot use this procedure. You need to advise them of their password by phone or in writing. Employees may be able to generate their own passwords by using the First time user function in ESS.

You are on the main PayGlobal window.

1. Navigate to Employees.
2. Double-click the required employee record.

   The employee record Details section appears.

3. Click the Self-Service tab on the far right.

   

4. Click Edit.
5. Click Generate.

   A Confirm box appears.

   

6. Press Enter or click Yes.

   The Set Self-Service Password box appears.

   

7. You can type a password in the Password and the Confirm Password fields. If you do not set a password for the employee, then PayGlobal will automatically generate a random password for them.
8. Click OK.

   The Send To… box appears.

   

9. Click the Work E-mail radio button.

   Note: The employee’s email addresses are copied from the employee record.

10. Click OK.

    The Set Up Email Template box appears.

11. Click OK.

    An Audit log Confirm box appears.

12. Press Enter or click Yes to view the log.
13. Press Esc to exit the log.

    An Information box appears:

    

14. Press Enter or click OK.
15. Click Save + Close to return to the main window.

    The email is sent to the employee immediately and does not go to the Outbox.

    The employee will receive an email similar to the following:

    Dear Michael   Your Self-Service employee website login information is as follows: User name: 1067 Password: XyhDPGx   Regards Anonymous

Topic: 30175