Add Hazard

Important: You must be able to view the hazards in your work area to ensure that you do not add a hazard that already exists in the register.

The following example explains how to add a hazard to the Hazard Register.

1. In the navigation menu, click Health & Safety | Report Hazard.

   The Hazard Register page appears.

   

2. Select a Work Area from the pick list.

   This field defaults to the Work Area of the employee who is logged on. If you select a different Work Area, then the grid is repopulated with hazards that have been recorded for that Work Area.

3. Click Add.
4. Complete the Add Hazard form.

   

   The following table explains the Add Hazard form.

   Field Name			Description
   Add Hazard
   	Work area code *	Automatically populated with the work area code for the Work Area on the previous form. See Lookup Functionality.   You have the following options to select information in a lookup field. Click in the field and start typing The auto-complete list appears. When you start typing in a lookup field, the items are filtered by the value you type using the "has word that starts with" clause on the code and description of the items. For example, the following lookup list is reduced from 12 items to 5 items when you type "ch". Use the arrow keys to move to the required option in the filtered list and then press Enter to select it. Important: If you want to view the whole list, then you must clear the text in the field to remove the filtering. Click the down arrow to display the items in the lookup list. Note: If the lookup already has a value selected, then you must delete that value or the lookup list will be blank (because it is filtered). The list automatically displays a maximum of 15 items. The status row at the bottom of the list shows the number of items available. Click the status row to see more items. If the total number of items is greater than 100, then you may not be able to see all of the items. In this situation you start typing in the text field to search for the item. When you select an item from the list, the record description is displayed below the field.
   	Description *	Description of the hazard.
   	Type *	Defines low-level hazard groups under hazard categories, such as “Power Tools”.
   	Category	Defines high-level groupings of hazards, such as “Electrical”.
   	Location *	Location of the hazard, such as “Reception”.
   Risk Assessment
   Note: Your Self-Service Administrator can configure the following fields, so the options that you see may be different from those shown below.
   	Likelihood of occurring *	Options are: – 5 Certain (has frequently happened) - 4 Quite likely – 3 Likely (has happened here or elsewhere occasionally) – 2 Unlikely (has been heard of) - 1 Almost impossible (never been heard of)
   	Probability of harm *	Options are: – 5 Any exposure will result in harm - 4 Most likely will result in harm – 3 Generally will result in harm – 2 Seldom will result in harm - 1 Unlikely to result in harm
   	Consequence of occurring *	Options are: – 5 Death/Severe ill health/injury (unable or limited capacity to return to work) – 4 Major ill health/injury (over 10 days off work) – 3 Significant ill health/injury (over 5 days off work) – 2 Minor ill health/injury (alternate or light duties) - 1 Minor ill health/injury (no lost time)
   	Risk factor	System generated. ESS calculates the Risk factor using the following calculation: Likelihood * Probability * Consequence.
   	Significant hazard	System generated. Any hazard with a score over a specified value is considered a significant hazard.
   	Status	Current status of the hazard, such as “Isolated”, “Minimised” or “Eliminated”.
   	Preventative action *	Action that needs to be taken to reduce the risk.
   	Corrective action *	Action that needs to be taken to control the risk.
   	Additional notes	Further information about the hazard.

5. Click Submit.

   ESS checks that the required data is entered correctly. If an element does not pass validation, then you cannot proceed. ESS redirects you to the element that did not pass validation, which is highlighted by an error message.

   Does the hazard already exist? If a similar hazard already exists in the Hazard Register, then the following page appears: a. Click the View details icon to view full details of the hazard. b. Click Submit to add the hazard, or click Cancel to edit the details of the hazard.

Topic: 31953