New Request - Less than 1 full day

The following process explains how to complete a leave request for Less than 1 full day.

1. In the Length of leave combo list, select Less than 1 full day.
2. In the Leave reason combo list, select the type of leave that you want to apply for, such as "Annual Leave" or "Sick Leave".

   The following fields are updated:

   • Available balance shows your balance for the selected leave reason.
   • Type of units displays the units assigned to your leave table (whether your leave accumulates and is paid in hours, days or weeks).

     

3. Click the date of your proposed leave on the calendar.
   • If you cannot see the month that you require, then select the month in the combo list or click the blue arrow buttons to move through the calendar.
   • If you have rostered hours, then the hours that you are rostered to work on the selected day are displayed below the form.
   • If you select an incorrect date, then click the cell again to deselect it, or click the Clear days link.
   • If you use My Time to enter timesheets, then your timesheet will affect when you can apply for leave (see Leave and My Time).

   

   For more information about the symbols that may be displayed, see
   Calendar symbols.

   ESS uses the following symbols in the calendar:

   Symbol	Details
   	Dates that are outside your leave application date range set by your company, or after your Planned termination date. You cannot select these dates.
   	You have already submitted a leave request for this date, and waiting for your manager's approval.
   	You have already submitted a leave request for this date and your manager has approved. Waiting for another level of approval.
   	Days that you have submitted a leave request for less than 1 full day are highlighted with a yellow triangle.
   	Days that you have submitted multiple leave requests for less than 1 full day are highlighted with two yellow triangles.
   	Days that you have submitted a leave request for 1 or more full days are highlighted yellow.
   	Public holiday. You may be able to apply for leave in ESS depending on how leave is set up for you in PayGlobal.
   Note: Hold your cursor over a date that contains one of these symbols to view the details of the symbol in hover text.

4. In the Start time field, enter the time that your leave will commence.
5. In the Units required combo list, select an option that represents the length of time you will be away from work.

   The values in the Units required combo list are specific to your company. They may be hourly values or daily values, such as "Quarter", "Half", or "Three-quarters".

   IMPORTANT: If you have rostered hours with a break that is automatically applied after X hours and the time you are away intersects when the break would have taken place, then the system will subtract the break amount from the units you requested. This ensures that an employee is not paid for more hours than they were otherwise rostered to work. However, if the time the break is taken changes or its a special case whereby the employee is expected to be paid leave exclusive of the break, then those adjustments must be handled manually within PayGlobal's Daily View or Transaction View.

6. In the Additional info text box, enter any additional information or comments that may assist your manager with your leave request.
7. Click Submit.

   Your leave request is submitted to you manager.

   Note: At this point Payroll does not contain any record of your annual leave request. Your manager must approve your leave request before it can be processed by Payroll.

Your manager will approve or decline your leave request and you are notified of their decision by email.

Topic: 35807