Assigning a Module

ESS must then assign a module to the leave request entry. A module is assigned using the Start and End dates of the entry and their relation to last pay period closed and last roster/actuals opened date.

The following rules are applied:

If the End date of the entry is less than or equal to the last closed period End date, then the module is “P”.
If the Start date of the entry is greater than the last paid date, and the End date of the entry is less than or equal to the last open Roster End date, then the module is “T”.
If the Start date of the entry is greater than the last Roster opened End date, then the module is “F”.

Example

The following table shows how modules are assigned to the entries when Payroll is in the following state:

The last pay period end date is 14/07/2009

The last roster opened date is 28/07/2009.

Leave Request	Start date	End date	Module

Leave Request 1	05/07/2009	05/07/2009
Creates one entry for Pay Period 1
1st entry	05/07/2009	05/07/2009	P
Leave Request 2	16/07/2009	24/07/2009
Creates one entry for Pay Period 2
1st entry	16/07/2009	24/07/2009	T
Leave Request 3	25/07/2009	02/08/2009
Creates two entries for Pay Periods 2 and 3
1st entry	25/07/2009	28/07/2009	T
2nd entry	29/07/2009	02/08/2009	F
Leave Request 4	10/07/2009	10/08/2009
Creates three entries for Pay Periods 1, 2 and 3
1st entry	10/07/2009	14/07/2009	P
2nd entry	15/07/2009	28/07/2009	T
3rd entry	29/07/2009	10/08/2009	F

The dates in the pay period table should have no breaks or ESS cannot split leave requests correctly.
ESS performs the following error checking:
When a leave request is approved, ESS checks that the requests to be paid add up to the total value of the request. If the requests do not add up, then the user receives the following error:
Leave request was unable to be approved/declined due to an error. Please try again and if this error persists contact your HR department.
The following error is written to the log file:
Invalid periods for employee 402 for period 5/07/2009 12:00:00 a.m. to 29/07/2009 12:00:00 a.m.

You must fix the periods and then the leave request can be approved.

Topic: 24645