Employee Transfer

You can use ESS to submit a request to transfer or promote an employee.

When you transfer an employee, any outstanding requests that they have (such as leave requests), will be reassigned to their new manager.

The following example explains how to submit a request.

1. On the navigation menu, click Manager Options | Employee Transfer.

   

2. Use the following table to complete the Employee Transfer form.

   Note: Mandatory fields are marked with an asterisk (*).

   Field	Details
   Employee*	When you select an employee, these fields are populated from the employee’s record.
   Join date
   Current status
   Current position
   Current position start date
   Current location
   Current department
   Transfer details
   Transfer type*	For example, “Internal Company Transfer” or “Promotion”.
   New location*	Select from the list of available locations.
   New department*	Select from the list of departments available at the above location.
   New position*	Select from the list of positions available in the above location and department.
   New status*	Select from the list of employee status types.
   New position start date*	Select a position start date from the calendar.
   Need standard IEA & Addendum templates?	Click the checkbox if you require the following templates: Standard IEA = Standard Individual Employment Agreements; one for full-time and one for part-time employees. Addendum = Confirmation form of the new position obtained on transfer or promotion.
   Reason*	Enter additional information about the transfer.

3. Click Submit.

   The request is saved in your Active Items and the following processes occur:

   • Initial submission

     When the request is submitted, the creator’s manager is notified by email that the request was made.

   • Approved

     If the request is approved, then the creator is notified by email. If they required the IEA or Addendum templates, then the templates are attached to the email.

     Relevant areas of the company are notified of the transfer by email.

   • Declined

     If the request is declined, then the creator is notified by email.

   Important: On the New position start date, ESS updates the database with the employee's transfer details.

Topic: 30172