New Position

You can use ESS to submit a request for a new position or role. The requested role can be for an existing position (you are requesting a new employee) or for a new role.

The following example explains how to submit a request.

1. In the navigation menu, click Manager Options | New Position.

   

2. Use the following table to complete the New Position form.

   Note: Mandatory fields are marked with an asterisk (*).

   Field Name	Details
   Location *	Select from the list of available locations. Defaults to the current user’s location.
   Department *	Select from the list of departments available at the above location. Defaults to the current user’s department.
   Existing position	Yes/No field that controls the Position field: "No" displays a text box; "Yes" displays a combo list.
   Position	When Existing position = "No", enter a description for the new position. When Existing position = "Yes", select from the list of positions available in the above location and department.
   Position classification	Type of position, such as Clerical, Manager, or Sales. If you selected an Existing position, then this field is filled automatically. If you entered a Position, then select an appropriate position classification.
   Reports to	Select from the list of managers in the selected department. Defaults to the current user.
   Position status	Status, such as Full-Time, Part-Time, Casual or Contractor.
   Within FTE budget?	FTE stands for Full Time Equivalent. Select “Yes” or “No”.
   Reason	Memo notes are required if Within FTE Budget = No.

3. Click Submit to submit the request to your manager for approval.

   When you submit the request, the New Position is saved in your Active Items and the following processes occur.

   • Approved

     If the request is approved, then the creator is notified by email. The HR Advisor and Recruitment are notified of the request details by email (if this functionality has been set up).

   • Declined

     If the request is declined, then the creator is notified by email.

   Important: ESS does not automatically create the new position. The details are sent to the HR Administrator and Recruitment for processing (if this functionality has been set up).

Topic: 33412