Enter Timesheets (1. Total by timesheet)

Important: Your Self-Service Administrator configures the information that you can see, so your timesheet grid may be different to the images below.

Use the following procedure to complete your timesheet.

1. In the navigation menu, click My Time.

   The My Time page appears.

   Periods that are highlighted by the not-submitted colour (aqua in this example) are ready for you to enter your timesheet.

   Note: When timesheets are generated for a period, the period is highlighted the not-submitted colour and a Timesheet [date] item is created in your Active Items with Status = "Not submitted".

   

   The "-8" below each day in the image above is the variance (explained below).

2. Click a highlighted day.

   The week that you clicked opens in the timesheet grid.

3. Click the Add row button.

   

   Lookup fields appear in the first column, and an editable field appears below each day.

4. Select the relevant options in the lookup fields.

   When you want to change information in a populated lookup, you must clear the text in the lookup to see the whole list (see Lookup Functionality).

   You have the following options to select information in a lookup field.

   • Click in the field and start typing

     The auto-complete list appears. When you start typing in a lookup field, the items are filtered by the value you type using the "has word that starts with" clause on the code and description of the items.

     For example, the following lookup list is reduced from 12 items to 5 items when you type "ch".

     Use the arrow keys to move to the required option in the filtered list and then press Enter to select it.

     

     

     Important: If you want to view the whole list, then you must clear the text in the field to remove the filtering.

   • Click the down arrow to display the items in the lookup list.

     Note: If the lookup already has a value selected, then you must delete that value or the lookup list will be blank (because it is filtered).

     The list automatically displays a maximum of 15 items. The status row at the bottom of the list shows the number of items available. Click the status row to see more items.

     If the total number of items is greater than 100, then you may not be able to see all of the items. In this situation you start typing in the text field to search for the item.

   When you select an item from the list, the record description is displayed below the field.

5. Complete the total number of hours that you worked each day. For example, if you worked 8:30 to 5:00 with a 30 minute break, then you would enter "8:00". In this example, you only need to type 8, then tab to the next day and the 00s will be automatically populated.
   • If you have worked in more than one area, then you can add a row for each area.
   • You can add a note to show information about a timeband or to explain exceptions.

     Hold your cursor over an hours cell to see the note icon. Click the icon to open the Notes popup.

   

   If you can see the Variance row, then this row shows a comparison between the hours you were scheduled to work (set up in PayGlobal) against the hours you have entered in your timesheet.

6. Click Submit timesheet.

   After you submit your timesheet, you may see the Recall timesheet button. Recall timesheet allows you to retrieve a timesheet that you have submitted so you can add additional timebands to it (see Recall timesheet).

   

   Can I submit a blank timesheet?
   You can submit a timesheet without adding a row. For example, if you were on leave for the week or you were a contractor that did not work that week. When you add a row, you must add timesheet information. You cannot submit a timesheet with all zero values.

Topic: 39697