Timesheet Grid Options (1. Total by timesheet)

Lookup fields: Your Self-Service Administrator sets the lookup fields that you can see.

In the lookup field, clear the contents (if populated) and start typing the name of the required option. Click the required option in the filtered list. Alternatively, click the show options button to select the option from the lookup list (see

Lookup Functionality). Press Tab to move to the next field.

You have the following options to select information in a lookup field.

Click in the field and start typing
The auto-complete list appears. When you start typing in a lookup field, the items are filtered by the value you type using the "has word that starts with" clause on the code and description of the items.

For example, the following lookup list is reduced from 12 items to 5 items when you type "ch".

Use the arrow keys to move to the required option in the filtered list and then press Enter to select it.

Important: If you want to view the whole list, then you must clear the text in the field to remove the filtering.
Click the down arrow to display the items in the lookup list.
Note: If the lookup already has a value selected, then you must delete that value or the lookup list will be blank (because it is filtered).

The list automatically displays a maximum of 15 items. The status row at the bottom of the list shows the number of items available. Click the status row to see more items.

If the total number of items is greater than 100, then you may not be able to see all of the items. In this situation you start typing in the text field to search for the item.

When you select an item from the list, the record description is displayed below the field.

	Save as template: If your timesheets will always have similar details, then you can save the details in a template to use again. When you save a template, it is saved with all the information that you have entered. If some of the details will change regularly, then you should clear those fields before you save the template. When you click Save as template, a popup appears. Enter a name in the Template name field, and click Submit.
	Load template: When you have saved a template, the Load template link appears. To apply a template: 1. Click Load template to see the templates that you have saved. 2. Click the Apply this template icon beside the template that you want to apply. Click the Delete icon to delete templates that you no longer require. Note: If your payroll person changes your timesheet settings, then you may not be able to use your saved templates. When you attempt to apply a redundant template, a message will appear. You should delete redundant templates.
	Clear day: Click the action icon and select Clear day to clear all of the times entered for the day.
	Clear row and Delete row icons: Clears all of the times and notes for the day in that row. Deletes the whole row.
	Hours worked: Enter the number of hours worked in the selected area for the day. Press Tab or the right-arrow key to move to the next field.
	Lookup fields: Your Self-Service Administrator sets the lookup fields that you can see. In the lookup field, clear the contents (if populated) and start typing the name of the required option. Click the required option in the filtered list. Alternatively, click the show options button to select the option from the lookup list (see Lookup Functionality). Press Tab to move to the next field. You have the following options to select information in a lookup field. Click in the field and start typing The auto-complete list appears. When you start typing in a lookup field, the items are filtered by the value you type using the "has word that starts with" clause on the code and description of the items. For example, the following lookup list is reduced from 12 items to 5 items when you type "ch". Use the arrow keys to move to the required option in the filtered list and then press Enter to select it. Important: If you want to view the whole list, then you must clear the text in the field to remove the filtering. Click the down arrow to display the items in the lookup list. Note: If the lookup already has a value selected, then you must delete that value or the lookup list will be blank (because it is filtered). The list automatically displays a maximum of 15 items. The status row at the bottom of the list shows the number of items available. Click the status row to see more items. If the total number of items is greater than 100, then you may not be able to see all of the items. In this situation you start typing in the text field to search for the item. When you select an item from the list, the record description is displayed below the field.
	Add note: When you hold your cursor over an hours cell, the note icon appears. Click the icon to open the Notes popup. Submit: Save the note. Your note can be read by your manager, the Timesheet Admin and your payroll person. The note icon is always visible after you submit a note. Hold the cursor over the icon to see the note as hover text. Cancel: Cancels your changes and closes the popup. Notes are restricted to a maximum of 225 characters.
	Add row: Add a new row to record the hours you worked. If you worked in more than one work area, then you can add a row for each area.
	Total hours: Each column displays the total for the day. The Total column displays the total for the week.
	Variance: ESS compares the hours you were scheduled to work (set up in PayGlobal) against the hours you have entered in your timesheet. The difference is displayed in the Variance cell for the day. The Total column displays the total variance for the week.
	Save timesheet: Saves your changes. If you want to update your timesheet during the week and then submit it at the end of the week, this option saves your changes until the next time you open your timesheet. Blank notes and rows without any hours entered are not saved.
	Submit timesheet: See Submit Your Timesheet.