Leave Approval Settings

You need to create a new Leave Approval Settings record. This is required because:

Leave Approval Settings records cannot be changed once they have been used by an employee.
You need to specify what needs to happen when a leave request is changed or or changed.
NOTE: Leave timebands are automatically deleted when a Leave Request is either edited or deleted from ESS. See .Deleting Leave for more details

To create a new Leave Approval Settings record:

Go to Payroll | Leave Setup | Leave Approval Settings
Right click on the grid and select Add Record
In the Write leave requests to field select Open Roster / Actuals Period
The fields Roster timebands to restore on delete and Actual timebands to restore on delete will be displayed.
Select the appropriate option for each field
You can choose None or Derived Roster.
- None means that when leave is deleted, the time vacated by the leave request is not replaced.
- Derived Roster means that when leave is deleted, the entire days timebands are deleted and replaced with the employee's derived roster. See .Deleting Leave for examples.
Click Save and Close.
IMPORTANT: For employees that use clocks, please ensure select None in the Actual timebands to restore on delete field. If select Derived Roster the this setting will be ignored.

Recommended settings


Module/employee types	Roster timebands to restore on delete	Actual timebands to restore on delete
Rostering Module
All employees	Derived Roster	Derived Roster
NOTE: LOP does not currently respect imported Roster timebands.
T&A
Clocking employees	Derived Roster	None
Non-clocking employees	Derived Roster	Derived Roster
Employees with imported actuals	Derived Roster	None

Note: If employees have permission to edit/delete approved leave in ESS, it is strongly recommended that Roster to restore on delete be set to "Derived roster". To avoid loosing any timebands on the day.

Topic: 44178