Payroll Events

Overview

All, Payroll Events must be submitted to the ATO on/before "pay day".

See Full File Replacements for exemptions.

Payroll Events are created in PayGlobal each time you:

• Close a pay (standard or manual)
• Rollback a pay

PayGlobal allows you to configure your submission method per "payer" in your database.

Payroll events relate to the following business scenarios:

• Regular pay cycles

  A regular pay cycle is when an employer carries out payroll at fixed regular intervals, to remunerate employees.

  In PayGlobal this means:

  • All standard pays.
  • Some manual pays

  e.g. you have a monthly pay and pay day is 15th of the month and a new employee starts on 20th of month. The new employee is missed from the regular pay so the payroll person creates a manual pay to cater for this employee's adhoc/out-of-cycle pay.

• Out-of-cycle payments

  An out-of-cycle payment is when an employer carries out specific payroll activities for an individual employee(s) on any day and can include commissions, bonus payments, payments in advance or backpays, new employees that start after the regular pay cycle cut-off date.

  In PayGlobal this is typically a manual pay.

What data is included in a Payroll Event?

Payroll Events contain the following:

• Payer identification and contact details
• Payer's total pay period amounts, i.e. amounts that will be used to pre-fill the Business Activity Statement (BAS)
• Intermediary identification and contact details (i.e. Book Keeper, Tax Agent or any other entity that submits STP data on behalf of the Payer)
• Payee (employee or a deceased employee's beneficiary) identification and contact details
• Payee's YTD amounts paid by the reported Payer
• Indicators to show if the payee(s) YTD data is finalised
• Indicators to show if the submission is an original pay event or a replacement

  Note: For each employee, year-to-date figures are summed and reported from all pays that have the same combination of ABN and branch numbers for the payer.

Will there be penalties for late submissions

Yes. The ATO warn you by phone or in writing if you've failed to lodge on time (FLT).

If the ATO apply a FTL penalty, they will send you a penalty notice stating the amount and due date of the penalty.

The amount is based on your company turn-over and each period of 28 days (or part thereof) that you are late.

What happens if I need to make corrections

Your options are:

• Fix in a manual pay, or
• Fix in the next standard pay, or
• Rollback the closed pay (if practical do so)**

  Note: Use of Rollback pay is only recommended if it's the last closed pay for the "payer" that needs correcting. See Full File Replacements

If the correction is non-monetary and the employee will not be included in another pay, see Update Events

For further details see Single Touch Payroll Manager Tool - Pay Events tab

Topic: 44513