Book Employee on Course

After you approve an employee's course booking or use Course Search (see Employee - Course Search), you can click the View details icon to view the course details.

When you scroll to the bottom of the form, the Book employee on course button appears when all of the following conditions are true.

• You have employees reporting to you
• The course is open
• The Begin date is greater than or equal to the current system date
• The course cut-off date is greater than the current system date
• There are available places on the course
• The course is not an e-Learning course.

If you are not already booked on the course, then the Book me on course button will also appear to allow you to book yourself on the course.

Book employee on course

Use the following procedure to book other employees on the course.

1. Click the Book employee on course button.

   The Book Employee form appears.

   

2. Select the required employee from the Employee combo list.

   The Employee combo list displays employees who report to you who are not already booked on the course.

   When you select an employee, the Prerequisites course types section is updated for the selected employee. If the employee has not completed the prerequisite courses, then the following message appears: The employee has not met all of the prerequisites for doing this course. Please enter any remarks in the comments field.

   You can enter information in the Comments field about why the employee has not met all of the prerequisites, such as "Employee is booked on the prerequisite course, but has not yet completed it".

3. Click Submit.
   • If there are available places on the course, then the Nomination record is created in PayGlobal (or retrieved from Waitlisted) with Nominated by = "Manager" and Status = "Transferred".
   • The course booking is automatically approved and is moved to the Approved course bookings section.
   • The employee receives an email to notify them that they have been booked to attend a training course.
   • The course appears on the employee's My Course History page in the Uncompleted courses - Approved section.

Topic: 29149