Add Incident

Use the following procedure to add an incident to the incident register.

1. In the navigation menu, click Health & Safety | Report Incident.
2. Complete the Add Incident page.

   Important: Mandatory fields are marked with an asterisk (*).

   

   The following table explains the main section of the Add Incident page.

   Field	Details
   Brief description*	Summary of the incident — limit of 30 characters.
   Incident date*	Date that the incident occurred. If the incident has no specific date, then enter today’s date.
   Incident time*	Time that the incident occurred. Enter time in 24-hour format, HH:MM.
   Location*	Location of the incident. Start typing the name of the location and then click the required location in the filtered list. Alternatively, click the show options button to select the location from the lookup list. See Lookup Functionality.   You have the following options to select information in a lookup field. Click in the field and start typing The auto-complete list appears. When you start typing in a lookup field, the items are filtered by the value you type using the "has word that starts with" clause on the code and description of the items. For example, the following lookup list is reduced from 12 items to 5 items when you type "ch". Use the arrow keys to move to the required option in the filtered list and then press Enter to select it. Important: If you want to view the whole list, then you must clear the text in the field to remove the filtering. Click the down arrow to display the items in the lookup list. Note: If the lookup already has a value selected, then you must delete that value or the lookup list will be blank (because it is filtered). The list automatically displays a maximum of 15 items. The status row at the bottom of the list shows the number of items available. Click the status row to see more items. If the total number of items is greater than 100, then you may not be able to see all of the items. In this situation you start typing in the text field to search for the item. When you select an item from the list, the record description is displayed below the field.
   Physical location	Specific description of where the incident occurred.
   Department*	Department responsible for the incident.
   Reported to	Name of the manager that the incident was reported to. By default this is your manager.
   Reported date	Date that the incident was reported. This date defaults to the current date.
   Incident category	Select the category of the incident from the lookup list, such as “Serious” or “Minor”.
   Action taken	The action that was taken to prevent a similar incident.
   Incident description*	Summary of the incident.
   Notes	Further information about the incident.
   Form completed by	Read only. Name of the person who completed the form.

3. Click the link beside each of the following sections to attach the associated record.

   Incident Causes

   Injured Person

   Witnesses.

   Note: You can add multiple records for each section.

4. When you have completed the form and the required sections, click the Submit button at the bottom of the page.

Topic: 33922