Approving a Leave Request

You must action the leave requests that are displayed in the Unapproved leave section.

Note: If you can see checkboxes beside the Leave reason column, then see Bulk Approve and Decline.

You can click the Info icon beside an employee's request to view leave information for the employee (shown below).

The following example explains how to approve an employee’s leave request (if you want to decline a request, then see Declining a Leave Request).

Note: If your company is using the "immediate approval" functionality, then the request is approved as soon as you click the Approve icon. However, if you click the leave request in Active Items, then the approve Leave Request form still opens (shown below), and you need to click Approve at the bottom of the form.

1. Click the Approve icon for the relevant leave request.

   The approve Leave Request form appears. This read-only form shows you details of the employee’s leave request.

   

   Note: The Projected Annual Leave section is displayed for employees with period Frequency = Weekly, Fortnightly, Bi-Monthly or Monthly only (not 4-weekly or varialbe).

   If the request is for a partial day’s leave, then:

   • the First day of leave and Last day of leave fields are replaced with Leave date and Start time (shown below).
   • the Projected Annual Leave section is replaced with the Work Schedule (if the employee has rostered or profiled hours ). Use the Work Schedule to see which part of the day the employee is applying for leave.

   

   Note: You can edit a request before you approve it. See Editing a Leave Request.

2. Click Approve.

   If only one level of approval is required, then the following processes occur:

   • The employee’s leave request is moved from the Unapproved leave section to the Approved leave section.
   • The leave record is written to the PayGlobal database.
   • The employee is notified by email that their leave request was approved.

Higher Approval

If higher approval is required, then the following processes occur:

• The leave request is moved from the Unapproved leave section to the Leave pending further approval section.

  This section is displayed only when there are requests requiring further approval.

• The next level manager is notified by email that they have a new leave request to approve.
• When the final level manager approves the leave request, the request is moved to the Approved leave section, and the employee is notified by email that their request was approved.

Topic: 38338