Timesheet Grid Options (2. Timebands by timesheet)

Lookup fields: Your Self-Service Administrator sets the lookup fields that you can see.

In the lookup field, clear the contents (if populated) and start typing the name of the required option. Click the required option in the filtered list. Alternatively, click the show options button to select the option from the lookup list (see

Lookup Functionality).

You have the following options to select information in a lookup field.

Click in the field and start typing
The auto-complete list appears. When you start typing in a lookup field, the items are filtered by the value you type using the "has word that starts with" clause on the code and description of the items.

For example, the following lookup list is reduced from 12 items to 5 items when you type "ch".

Use the arrow keys to move to the required option in the filtered list and then press Enter to select it.

Important: If you want to view the whole list, then you must clear the text in the field to remove the filtering.
Click the down arrow to display the items in the lookup list.
Note: If the lookup already has a value selected, then you must delete that value or the lookup list will be blank (because it is filtered).

The list automatically displays a maximum of 15 items. The status row at the bottom of the list shows the number of items available. Click the status row to see more items.

If the total number of items is greater than 100, then you may not be able to see all of the items. In this situation you start typing in the text field to search for the item.

When you select an item from the list, the record description is displayed below the field.

	Save as template: If your timesheets will always have similar details, then you can save the details in a template to use again. When you save a template, it is saved with all the information that you have entered. If some of the details will change regularly, then you should clear those fields before you save the template. To save a template: 1. Click Save as template. A popup appears. 2. Enter a name in the Template name field, and click Submit.
	Load template: When you have saved a template, the Load template link appears. To apply a template: 1. Click Load template to see the templates that you have saved. 2. Click the Apply this template icon. Click the Delete icon to delete layouts that you no longer require. Note: If your payroll person changes your timesheet settings, then you may not be able to use your saved templates. When you attempt to apply a redundant template, a message will appear. You should delete redundant templates.
	Multiple day action: To perform an action for multiple days: 1. Click the checkbox for the required days. Alternatively, click the checkbox in the header row to select all days. The action drop-down appears at the bottom of the Date column. 2. Click the required action in the drop-down (see Action Drop-down).
	Hours worked: Complete the hours that you worked each day. Press Tab or the right-arrow key to move to the next field. If your timesheet automatically displays the start and end times that you were scheduled to work, then you must simply edit these times to show your correct work hours. The Hours cell in this section shows your total hours for each timeband.
	Lookup fields: Your Self-Service Administrator sets the lookup fields that you can see. In the lookup field, clear the contents (if populated) and start typing the name of the required option. Click the required option in the filtered list. Alternatively, click the show options button to select the option from the lookup list (see Lookup Functionality). You have the following options to select information in a lookup field. Click in the field and start typing The auto-complete list appears. When you start typing in a lookup field, the items are filtered by the value you type using the "has word that starts with" clause on the code and description of the items. For example, the following lookup list is reduced from 12 items to 5 items when you type "ch". Use the arrow keys to move to the required option in the filtered list and then press Enter to select it. Important: If you want to view the whole list, then you must clear the text in the field to remove the filtering. Click the down arrow to display the items in the lookup list. Note: If the lookup already has a value selected, then you must delete that value or the lookup list will be blank (because it is filtered). The list automatically displays a maximum of 15 items. The status row at the bottom of the list shows the number of items available. Click the status row to see more items. If the total number of items is greater than 100, then you may not be able to see all of the items. In this situation you start typing in the text field to search for the item. When you select an item from the list, the record description is displayed below the field. Press Tab to move to the next field.
	Add note: Click the Note icon to open the Notes popup. You can add a note to show information about a timeband or to explain exceptions. Notes are restricted to a maximum of 225 characters. Submit: Save the note. Your note can be read by your manager, the Timesheet Admin and your payroll person. The note icon turns blue after you submit the note. Hold the cursor over the icon to see the note as hover text. Cancel: Cancels your changes and closes the popup.
	Delete timeband: Deletes the timeband for the day, but does not delete the day.
	Single day action: Click the action drop-down to view the list of actions that you can perform for the day you are accessing (see Action Drop-down).
	Break required: Your Self-Service administrator sets the number of consecutive hours that you can work before you are expected to take a break. When you exceed this number, the background of the cell is highlighted pink. Hold your cursor over the cell to view the details of the break requirement in a hover text message. If the Break column is not visible, then see Breaks.
	Total Hours: The Hours column displays a total for each day. The Total row displays the total hours worked for the week.
	Variance: ESS compares the hours you were scheduled to work (set up in PayGlobal) against the hours you have entered in your timesheet. The difference for each day is displayed in the Variance column. The Total row displays the total variance for the week.
	Save timesheet: Saves your changes. If you want to update your timesheet during the week and then submit it at the end of the week, this option saves your changes until the next time you open your timesheet. Blank notes and rows without any hours entered are not saved.
	Submit timesheet: See Submit Your Timesheet.