Leave in Open Actual Pays

Overview

This topic describes what happens to approved leave requests in Daily View for the Time and Attendance module

Opening the Actual Pay

When you run Open Actual, PayGlobal looks for approved leave requests from ESS (also identified in PayGlobal as Employee Leave Request records with Module = T).

• If the employee is rostered to work then PayGlobal creates a timeband for the day/time concerned
• If the employee is not rostered to work then PayGlobal does not create a leave timeband but Employee Leave Request record is updated to set the Units Requested to 0.00

Given you cannot apply for leave if you don't have a roster, when you open Actuals it is assumed that there have been no changes to the roster since the leave was approved.

After Opening the Actual Pay (and before other T&A processes are completed)

Upon a leave request being approved in ESS, PayGlobal automatically creates a leave timeband(s) for that request provided all the following conditions are met:

• Request is approved before the cut-off time
• Units requested are hours

If these conditions are not met the leave request is flagged to be processed in payroll, i.e. Employee Leave Request records with Module = P

T&A processes and LOP

Once you start completing T&A processes, how the LOP feature treats the leave request is dependant on the process run.

• For employees that use clocks refer to LOP and Clock Data
• For employees that do not use clocks refer to LOP and Generate Non-Clock Data
• For employees that have Actuals imported refer to LOP and Import Actuals

Reset Actuals

If you run Reset Actuals, any leave requests previously included in the Actual Pay will only be re-inserted when you re-run:

• Import Actual Timebands
• Process Clock Data
• Generate Non-Clock Data

Topic: 43737