Timesheet example - 1. Total by timesheet

Brent Green has Timesheet Settings = "1. Total by timesheet".

Brent submits the following timesheet:

Embedded GIF File 0% Template

When the Timesheet Admin (or Self-Service Scheduler) finalises approved timesheets, the CSV file is written to the Timesheet allowance output directory.

You will import this file directly into Transaction View using the following process:

After you Import Pay, you can view the transactions in Transaction View. The following image also shows the car allowance entered in Timesheet example - Allowances.

Embedded GIF File 0% Template

Brent's leave requests are in Leave Request View. You must process the required requests to create the leave transactions (see Viewing leave requests).

Embedded GIF File 0% Template

Public holidays

The image and table below explain when allowances are created for public holidays.

Note: Public holiday information is displayed in the Notes field in some of the scenarios shown below (see ESS Notes). Use the information in the Notes field to update public holiday transactions as required after they have been imported into PayGlobal.

Public Holidays for Group 1

Ref	Details	Export file
A	Employee worked Not Public Holiday Employee not expected to work.	Allowance created as normal.
D	Employee worked Is Public Holiday Employee not expected to work (0.00).	Allowance created as shown below. Allowance code: Specified by employee Quantity: Specified by employee Information displayed in the Notes field: "PH scheduled 0.00 hours" and any notes entered by employee.
E	Employee worked Is Public Holiday Employee expected to work (8.0).	Allowance created as shown below. Allowance code: Specified by employee Quantity: Specified by employee Information displayed in the Notes field: "PH scheduled 8.0 hours" and any notes entered by employee.
F	Employee did not work Is Public Holiday Employee expected to work (8.0).	Allowance created as shown below. Allowance code: Sourced from Holiday Group - Holiday - Reason - Allowance field. If no reason or allowance is populated, then allowance record is not created. Quantity: 8.00 Notes field will be blank.
G	Employee did not work Is Public Holiday Employee not expected to work.	Allowance not created in export file.
B	Employee worked Not Public Holiday Employee expected to work.	Allowance created as normal.
C	Employee did not work Not Public Holiday Employee expected to work.	Allowance not created in export file.

What allowance does the transaction use?
Public holiday transactions are created using the allowance code attached to (1) the holiday record or (2) the holiday group. If an allowance is not attached to either the holiday or the holiday group, then the transaction is not created.

Topic: 37945